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(Adopted
By The Board Of Directors On January 29,
2004)
Introduction
Quality Systems, Inc. is comprised of
the QSI Division (“QSI Division”)
and its wholly-owned subsidiary, NextGen
Healthcare Information Systems, Inc. (“NextGen”)
(collectively, the “Company”).
This Code of Business Conduct and Ethics
is intended to define the Company’s
position on compliance with legal requirements
and to define the Company’s standards
of business conduct. All Company employees
and directors are expected to read and
understand this Code of Business Conduct
and Ethics, uphold these standards in
day to day activities, and comply with
all applicable policies and procedures.
In any situation where this policy references
employees, it is implied that the Company’s
officers and directors are subject to
observing and upholding the same standards
of conduct. Because the principles described
in this Code of Business Conduct and Ethics
are general in nature, you should also
periodically review all applicable Company
policies and procedures and contact your
Divisional Human Resources Representative
or the individual in charge of your division
(Divisional Head) if you have any questions
on this or any other Company policy. For
employees working within the Corporate
Accounting department your Divisional
Head is the Chief Financial Officer (CFO)
and Corporate employees’ Divisional
Head is the Chief Executive Officer (CEO).
Members of the Company’s Board of
Directors should consult the Chairman
of the Board or Lead Director in the event
of a question on this policy.
This Code of Business Conduct and Ethics
covers a wide range of business practices
and procedures. It does not cover every
issue that may arise, but it sets out
basic principles to guide all directors,
officers and employees of the Company.
All of our directors, officers and employees
must conduct themselves accordingly and
seek to avoid even the appearance of improper
behavior.
Nothing in this Code of Business Conduct
and Ethics, in any company policies and
procedures, or in other related communications
(verbal or written) creates or implies
an employment contract or term of employment.
This Code of Business Conduct and Ethics
is subject to modification. This Code
of Business Conduct and Ethics supersedes
all other such codes, policies, procedures,
instructions, practices, rules or written
or verbal representations to the extent
they are inconsistent.
If a law conflicts with a policy in this
Code, you must comply with the law. If
you have any questions about these conflicts,
you should ask your supervisor how to
handle the situation.
Those who violate the standards in this
Code will be subject to disciplinary action,
up to and including termination of employment.
If you are in a situation which you believe
may violate or lead to a violation of
this Code, follow the guidelines described
in Section 14 of this Code.
1.
Compliance with Laws, Rules and Regulations
Obeying the law, both in letter and
in spirit, is the foundation on which
this Company’s ethical standards
are built. All employees must respect
and obey the laws of the cities, states
and countries in which we operate. Although
not all employees are expected to know
the details of these laws, it is important
to know enough to determine when to
seek advice from supervisors, managers
or other appropriate personnel.
If requested, the Company will hold
information and training sessions to
promote compliance with laws, rules
and regulations, including insider trading
laws.
2. Conflicts of Interest
A conflict of interest exists when a
person’s private interest interferes
in any way with the interests of the
Company. A conflict situation can arise
when an employee, officer or director
takes actions or has interests that
may make it difficult to perform his
or her Company work objectively and
effectively. Conflicts of interest may
also arise when an employee, officer
or director, or members of his or her
family, receives improper personal benefits
as a result of his or her position in
the Company. Loans to, or guarantees
of obligations of, employees and their
family members may create conflicts
of interest.
It is almost always a conflict of interest
for a Company employee to work simultaneously
for a competitor, customer or supplier.
You are not allowed to work for a competitor
as a consultant or board member. The
best policy is to avoid any direct or
indirect business connection with our
customers, suppliers or competitors,
except on our behalf. Conflicts of interest
are prohibited as a matter of Company
policy, except under guidelines approved
by the Board of Directors. Conflicts
of interest may not always be clear
cut, so if you have a question, you
should consult with your Divisional
Human Resources Representative or Divisional
Head. Any employee, officer or director
who becomes aware of a conflict or potential
conflict should bring it to the attention
of a supervisor, manager or other appropriate
personnel or consult the procedures
described in Section 14 of this Code.
3. Insider Trading
Employees who have access to confidential
information are not permitted to use
or share that information for stock
trading purposes or for any other purpose
except the conduct of our business.
All material non-public information
about the Company should be considered
confidential information. To use non-public
information for personal financial benefit
or to “tip” others who might
make an investment decision on the basis
of this information is not only unethical
but also illegal. In order to assist
with compliance with laws against insider
trading, the Company has adopted a specific
policy governing employees trading in
securities of the Company. This policy
has been distributed to every employee
. If you have any questions, please
consult the Company’s CFO.
4. Corporate Opportunities
Employees, officers and directors may
not exploit for their own personal gain
opportunities that are discovered through
the use of corporate property, information
or position unless the opportunity is
disclosed fully to the Company’s
Board of Directors via written and dated
communication sent directly to the Chairman
of the Board of Directors via registered
mail or overnight courier. The Company’s
Board of Directors will have 7 business
days from receipt of the aforementioned
communication to consider the opportunity
and must submit in writing their decision
to either decline or approve such opportunity.
Failure by the Board to respond in writing
within 7 business days of receipt of
the written communication shall be deemed
as an approval by the Board for the
requesting individual to move forward
with the referenced opportunity.
5. Competition and Fair Dealing
We seek to outperform our competition
fairly and honestly. Stealing proprietary
information or possessing trade secret
information that was obtained without
the owner’s consent is prohibited.
Each employee should endeavor to respect
the rights of and deal fairly with the
Company’s customers, suppliers,
competitors and employees. No employee
should take unfair advantage of anyone
through manipulation, concealment, abuse
of privileged information, misrepresentation
of material facts, or any other intentional
unfair dealing practice.
The purpose of business entertainment
and gifts in a commercial setting is
to create goodwill and sound working
relationships, not to gain unfair advantage
with customers. No gift or entertainment
should ever be offered, given, provided
or accepted by any employee, or family
member of an employee or agent unless
it: (1) is not a cash gift, (2) is consistent
with customary business practices, (3)
is not excessive in value, (4) cannot
be construed as a bribe or payoff, and
(5) does not violate any laws or regulations.
Please discuss with your supervisor
any gifts or proposed gifts which you
are not certain are appropriate.
6. Discrimination and Harassment
The diversity of the Company’s
employees is a tremendous asset. We
are firmly committed to providing equal
opportunity in all aspects of employment
and will not tolerate any illegal discrimination
or harassment of any kind. Examples
include derogatory comments based on
racial or ethnic characteristics and
unwelcome sexual advances.
7. Health and Safety
The Company strives to provide each
employee with a safe and healthy work
environment. Each employee has responsibility
for maintaining a safe and healthy workplace
for all employees by following safety
and health rules and practices and reporting
accidents, injuries and unsafe equipment,
practices or conditions.
Violence and threatening behavior are
not permitted. Employees should report
to work in condition to perform their
duties, free from the influence of illegal
drugs or alcohol. The use of illegal
drugs in the workplace will not be tolerated.
8. Record Keeping
The Company requires honest and accurate
recording and reporting of information
in order to make responsible business
decisions. For example, only the true
and actual number of hours worked should
be reported.
Many employees regularly use business
expense accounts, which must be documented
and recorded accurately. If you are
not sure whether a certain expense is
legitimate, ask your supervisor or your
Divisional Head.
All of the Company’s books, records,
accounts and financial statements must
be maintained in reasonable detail,
must appropriately reflect the Company’s
transactions and must conform both to
applicable legal requirements and to
the Company’s system of internal
controls. Unrecorded or off the books
funds or assets should not be maintained
unless permitted by applicable law or
regulation.
Business records and communications
often become public, and we should avoid
exaggeration, derogatory remarks, guesswork,
or inappropriate characterizations of
people and companies that can be misunderstood.
This applies equally to e-mail, internal
memos, and formal reports. Records should
always be retained or destroyed according
to the Company’s record retention
policies. In accordance with those policies,
in the event of litigation or governmental
investigation please consult the Company’s
CFO.
9. Confidentiality
Employees must maintain the confidentiality
of confidential information entrusted
to them by the Company or its customers,
except when disclosure is authorized
by the Divisional Head, CEO, CFO or
required by laws or regulations. Confidential
information includes all non-public
information that might be of use to
competitors, or harmful to the Company
or its customers, if disclosed. It also
includes confidential information that
outside parties may have entrusted to
us. The obligation to preserve confidential
information continues even after employment
ends. In connection with this obligation,
every employee should have executed
a confidentiality agreement when he
or she began his or her employment with
the Company.
10. Protection and Proper Use
of Company Assets
Employees should endeavor to protect
the Company’s assets and ensure
their efficient use. Theft, carelessness,
and waste have a direct impact on the
Company’s profitability. Any suspected
incident of fraud or theft should be
immediately reported for investigation.
Company equipment should not be used
for non-company business, though incidental
personal use may be permitted.
The obligation of employees to protect
the Company’s assets includes
its proprietary information. Proprietary
information includes intellectual property
such as trade secrets, patents, trademarks,
and copyrights, as well as business,
marketing and service plans, engineering
and manufacturing ideas, designs, databases,
records, salary information and any
unpublished financial data and reports.
Unauthorized use or distribution of
this information would violate Company
policy. It could also be illegal and
result in civil or even criminal penalties.
11. Payments to Government Personnel
The U.S. Foreign Corrupt Practices Act
prohibits giving anything of value,
directly or indirectly, to officials
of foreign governments or foreign political
candidates in order to obtain or retain
business. It is strictly prohibited
to make illegal payments to government
officials of any country.
In addition, the U.S. government has
a number of laws and regulations regarding
business gratuities which may be accepted
by U.S. government personnel. The promise,
offer or delivery to an official or
employee of the U.S. government of a
gift, favor or other gratuity in violation
of these rules would not only violate
Company policy but could also be a criminal
offense. State and local governments,
as well as foreign governments, may
have similar rules.
12. Waivers of the Code of Business
Conduct and Ethics
Any waiver of this Code for executive
officers or directors may be made only
by the Board or a Board committee and
will be promptly disclosed as required
by law or Nasdaq regulation.
13. Reporting any Illegal or
Unethical Behavior
Employees are encouraged to talk to
supervisors, managers or other appropriate
personnel about observed illegal or
unethical behavior and when in doubt
about the best course of action in a
particular situation. It is the policy
of the Company not to allow retaliation
for reports of misconduct by others
made in good faith by employees. Employees
are expected to cooperate in internal
investigations of misconduct.
Employees are referred to the Company’s
Whistleblower Policy, which describes
the Company’s procedures for the
receipt, retention, and treatment of
complaints received by the Company regarding
accounting, internal accounting controls,
or auditing matters. Any employee may
submit a good faith concern regarding
questionable accounting or auditing
matters without fear of dismissal or
retaliation of any kind.
14. Compliance Procedures
We must all work to ensure prompt and
consistent action against violations
of this Code. However, in some situations
it is difficult to know if a violation
has occurred. Since we cannot anticipate
every situation that will arise, it
is important that we have a way to approach
a new question or problem. These are
the steps to keep in mind:
CODE
OF ETHICS FOR CEO AND SENIOR FINANCIAL
OFFICERS*
The Company has a Code of Business
Conduct and Ethics applicable to all directors,
officers and employees of the Company.
The CEO and all senior financial officers,
including the CFO and principal accounting
officer, are bound by the provisions set
forth therein relating to ethical conduct,
conflicts of interest and compliance with
law. In addition to the Code of Business
Conduct and Ethics, the CEO and senior
financial officers are subject to the
following additional specific policies:
1. The CEO and all senior financial officers
are responsible for full, fair, accurate,
timely and understandable disclosure in
the periodic reports required to be filed
by the Company with the SEC. Accordingly,
it is the responsibility of the CEO and
each senior financial officer promptly
to bring to the attention of the Audit
Committee any material information of
which he or she may become aware that
affects the disclosures made by the Company
in its public filings or otherwise assist
the Audit Committee in fulfilling its
responsibilities.
2. The CEO and each senior financial officer
shall promptly bring to the attention
of the Audit Committee any information
he or she may have concerning (a) significant
deficiencies in the design or operation
of internal controls which could adversely
affect the Company’s ability to
record, process, summarize and report
financial data or (b) any fraud, whether
or not material, that involves management
or other employees who have a significant
role in the Company’s financial
reporting, disclosures or internal controls.
3. The CEO and each senior financial officer
shall promptly bring to the attention
of the General Counsel or the CEO and
to the Audit Committee any information
he or she may have concerning any violation
of the Company’s Code of Business
Conduct and Ethics, including any actual
or apparent conflicts of interest between
personal and professional relationships,
involving any management or other employees
who have a significant role in the Company’s
financial reporting, disclosures or internal
controls.
4. The CEO and each senior financial officer
shall promptly bring to the attention
of the General Counsel or the CEO and
to the Audit Committee any information
he or she may have concerning evidence
of a material violation of the securities
or other laws, rules or regulations applicable
to the Company and the operation of its
business, by the Company or any agent
thereof.
5. The Board of Directors shall determine,
or designate appropriate persons to determine,
appropriate actions to be taken in the
event of violations of the Code of Business
Conduct and Ethics or of these additional
procedures by the CEO and the Company’s
senior financial officers. Such actions
shall be reasonably designed to deter
wrongdoing and to promote accountability
for adherence to the Code of Business
Conduct and Ethics and to these additional
procedures, and shall include written
notices to the individual involved that
the Board has determined that there has
been a violation, censure by the Board,
demotion or re-assignment of the individual
involved, suspension with or without pay
or benefits (as determined by the Board)
and termination of the individual’s
employment. In determining what action
is appropriate in a particular case, the
Board of Directors or such designee shall
take into account all relevant information,
including the nature and severity of the
violation, whether the violation was a
single occurrence or repeated occurrences,
whether the violation appears to have
been intentional or inadvertent, whether
the individual in question had been advised
prior to the violation as to the proper
course of action and whether or not the
individual in question had committed other
violations in the past.
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